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Vehicle Rental Terms & Conditions

Lessor hereby rents-to-Hirer(s) and Hire takes on rental the motor vehicle described overleaf (herein called "Vehicle") subject to all terms and provisions of this agreement.

Vehicle is the property of the Lessor. Hirer will return vehicle together with all tools, accessories and equipment, in the same condition as when received, normal wear and tear excepted, to place and on the date specified overleaf, or sooner if demanded by the lessor, and will use vehicle in a reasonable manner.
Vehicle will not be used: -
1. For any unlawful purpose or in contravention of any Act, Order or Regulation affecting the Vehicle its use or construction.
2. For racing, pace making, reliability trials, speed testing or driving tuition.
3. To carry a greater number of passengers and/or more baggage than recommended by the manufacturer.
4. By any person who has given a fictitious or false name.
5. By any person ~ other than the Hirer who signed the Rental Agreement or who has been nominated as a driver by Hirer and having completed a separate insurance proposal being approved by lessor or by a motor vehicle repairer in the event of an accident or breakdown.
6. By any person who has within the preceding period of 5 years been convicted of a driving offence under the influence of drugs or alcohol, or dangerous driving, or who has had more than two accidents in the previous three years.
7. By any person not holding a valid current license, including where necessary or appropriate HGV driving license.
8. By any person under 23 years of age, or over 75 years of age, unless authorised by the Lessor.
9. In any manner which may render the applicable insurance policy void.
10. Outside England, Scotland or Wales, without the Lessors consent.
  1. In circumstances where the maximum payload or individual axle plate weights are exceeded. Hirer is responsible for loading and unloading the vehicle.
Hirer expressly acknowledges personal liability to pay Lessor on demand.
1. The Rental due under this agreement together with, where specified, a mileage charge computed at the rates specified for the mileage covered by vehicle from the commencement of rental until vehicle is returned (the number of miles over which said vehicle shall be operated under this Agreement shall be determined by reading the speedometer installed by the manufacturer, if speedometer fails, the mileage charge shall be made in accordance with the road map distance of the journey travelled).
2. Time, mileage, damage waiver and any miscellaneous charges at the rates specified in this agreement.
3. All fines, excess charges, or other penalties and all court costs for parking incurred in relation to said vehicle by Hirer or Lessor from the commencement of this Agreement until vehicle is returned, except where caused through fault of lessor.
4. Lessors costs, including reasonable legal fees incurred in collecting payments due from the Hirer hereunder?.
5. Lessors costs to repair damage to vehicle provided that, if vehicle is operated in accordance with all the terms and except where Hirer undertakes to provide own insurance with indemnity. Hirer's liability for such damage
  1. Shall not exceed maximum damage liability of £1000 on vehicles up to and including 2000cc mid £1500 for vehicles over 2000cc
  2. Shall be reduced if Hirer has purchased, in advance, the damage waiver.
  3. In respect of all overhead damage howsoever caused the damage waiver payment does not cover any damage above the height of the cab.
  4. Notwithstanding the foregoing, if in the opinion of the lessor the hirer has been grossly negligent, the hirer shall be liable for the full cost of the repair or retail value of the vehicle.
  5. The Hirer is responsible for all damage caused by misuse or negligence, for all tyre repairs, broken windows and/or lights and for all damage to the interior of the vehicle.
6. Compensation for Lessor's loss of use of Vehicle whilst being recovered at the termination of this rental or whilst being repaired consequent upon any collision or other damage suffered before the Vehicle was returned to the Lessors place of business.
7. Lessors costs incurred in the recovery of vehicle from Customs, Police or other Government Dept including costs of seizure and storage and any costs incurred in the recovery of the vehicle to the Lessors place of business and the loss of rental whilst the vehicle was rendered unavailable for hire.
8. The lessor’s costs incurred for replacing the difference in the amount of fuel, which was contained in the vehicle at the commencement of rental. The cost per litre will be specified by the Lessor so as to include the costs in time and manpower to refuel the vehicle.
Hirer shall at the request and cost of the Lessor do and concur in doing and permit to be done in his name or by his appointed agents all such act and things as may be necessary or reasonably required by the Lessor for the purpose of enforcing any rights or remedies or of obtaining relief or indemnity from other parties in respect of any loss or damage to or in connection with Vehicle during the period of time between the renting of Vehicle or it's return by Hirer to Lessor and lessor shall account to Hirer for any sums recovered by lessor and due to Hirer from such other parties under this clause after setting off any outstanding liability of Hirer to Lessor.
Hirer must immediately inform the Lessor and in any event within 24 hours, excluding public holidays, of any loss of, or damage occurring, to Vehicle and of any fault, reasonably, requiring repair, developing therein, and must not in the case of damage or fault which makes Vehicle unroadworthy or liable to cause danger to any person or property use Vehicle until such damage or fault has been repaired or corrected. Authorisation for such expenditure must be obtained from Lessor prior to commencement of repair.
Lessor shall not be liable for loss of or damage to any property left, stored or transport by hirer or any other property in or upon Vehicle either before or after the return thereof to Lessor. Hirer hereby agrees to hold Lessor harmless from, and indemnify lessor against all claims based upon or arising out of such loss or damage.
The Hirer, ? shall not sell or offer for sale, assign mortgage or pledge the Vehicle or the tools or equipment or any part or parts thereof or otherwise deal with the same in any manner inconsistent with the Lessors ownership. Hirer will not allow any lieu upon Vehicle tools or equipment to come into existence, except as concerns authorised repairs or emergency repairs subsequently authorised to vehicle. The agreement shall determine forthwith if a receiving order is made against Hirer (or being a company goes into liquidation, whether voluntarily or compulsory) or if Hirer shall call a meeting of his creditors or if any distress or executions is levied against any of his goods, or if hirer shall not perform or observe all the stipulations herein contained on the part of the Hirer to be performed or observed, but such determination shall not affect any then existing rights of lessor's whether for damage or otherwise. In any such events Hirer shall forthwith return Vehicle to Lessor, failing which Lessor, it's servants and agents may without previous notice enter upon any premises upon or in which Vehicle may be or may be believed to be situate and all costs and expenses incidental to recovery of Vehicle incurred by Lessor shall be repaid to Lessor by Hirer on demand.
Hirer warrants that he; participates as an insured under a motor vehicle policy, a copy of which is available for inspection by Hirer at the head office Of Lessor. The policy contains unlimited cover against public liability for bodily injury. £1 million against liability for property damage unlimited liability for bodily injury to passengers. Hirer agrees further to protect the interests of Lessor and Lessor's insurance company in case of accident during the term of this rental by:
1. Making every endeavour to obtain names and addresses of parties Involved and of any witnesses.
2. Not admitting liability or guilt
3. Not abandoning vehicle without adequate provisions for safe?guarding and securing same.
4. Calling nearest office of Lessor by telephone even in case of slight, damage further giving detailed report including diagram to Lessor.
5. Notifying; police immediately if another party's guilt has to be ascertained or if people arc injured.
Lessor has maintained vehicle to at least "Manufacturers" recommended standards but shall not be liable for any consequences arising from any defects or mechanical failure of the vehicle although precautions have been taken to prevent such happenings.
The additions to or alterations of the terms and conditions of this agreement shall be null and void unless agreed upon in writing by the parties.
In the event of roadside assistance being required the Hirer shall pay the call out charge for the nominated recovery company, and any repairs needed if the following should apply
1. The wrong type of fuel has been put in the vehicle.
2. The breakdown was due to battery failure arising as a result of the lights/radio.12. All property left in a hire vehicle will be retained for a period of Twenty-one days prior to disposal. Any property, which appears to be: - Abandoned, of no obvious value, perishable, contaminated or considered a Health Risk will be disposed of immediately. The Hirer will be charged any costs incurred in the removal or disposal of such property or the costs incurred in cleaning as a consequence of such property being deposited in the vehicle.

IMPORTANT - You are reminded of the need to disclose any fact, which insurers would take into account in the assessment and acceptance of the proposal. If you have any doubt as to whether certain facts are relevant please consult the Self Drive Hire Operator. It is an offence under the Road Traffic Act to make any false statement or withhold any material information for the purpose of obtaining motor insurance.

1984 DATA PROTECTION ACT - Insurers maintain a motor insurance ant-fraud and theft register. In line with the 1984 Data Protection Act’s first data protection principle, which is concerned with the obtaining of information, we wish to advise you that insurers exchange information with each other to detect fraudulent claims.